EDWIN RHODES ELEMENTARY SCHOOL
6655 SCHAEFER AVENUE
CHINO, CA 91710
PEP Club General Meeting Minutes
Date: Thursday, October 9th, 2025, | Time 5:06 pm |Edwin Rhodes Elementary Student Union
Meeting called to order by Teri Hargrove, President
In Attendance
Joanne Aquino, Teri Hargrove, Traci Chun, Victoria Monterroso, Ivette Tello, Lisa Lawrence, Jeanette Phillips, Charlie White, Hannah Hernandez, Stephenette Graham, Jennifer Hargrove, Fiorella Tello, Diane Welch, Haydee Aji, Brianna Martinez, Anissa Buccola, Gina Maldonado, Gina Jimenez, Ceci Soriano Ramos, Sarah Sanchez
Approval of Minutes
Motion to approve previous minutes.
First: Traci
Second: Teri
No opposition; motion carried.
Chancellor’s Report – Stephenette Graham
Expressed gratitude for scholarship box donations.
Scholarship store: Classes to be scheduled for visits.
Expectations for scholars: Respect campus, each other, and property.
Community awareness initiatives:
Food for Life: Scholars donate canned food for families.
A Night of Giving: Caroling for kids, toy drive donations, and crafts for Senior Centers and families in need. Scheduled for December 16th (Tuesday) with Mrs. Hargrove.
Treasurer Report – Jeanette
$26,000 allocated for 6th Grade Camp.
Additional checks are still being received.
Sound equipment has been purchased.
Spirit Wear – Nicole
University shirts have been distributed.
Extra university shirts are available.
Inventory to be completed and posted online.
Plan to pre-order university shirts next year.
Sweatshirts are fully stocked online.
Ringo – Joanne
Volunteers are needed for setup on October 24th (Thursday after school).
Haunted Maze for kids to be set up on event day.
Donation received: 10 wreaths (5 fall, 5 Christmas) for raffle.
Family Fun Nights – Gina
Island event raised $671.00.
Chuck E Cheese event is coming up in October.
Staff Appreciation Budget – Victoria
Motion to approve current budget of $3,000 for 2025/2026.
1st Teri Hargrove
2nd Joanne Aquino
o Outcome: Approved unanimously (0 opposed)
Book Fair – Hoda
Teachers signed up for book fair slots.
Parent volunteers will be needed
Fall Book Fair: November 3rd–6th.
Spring Book Fair: Week of April 13th.
Volunteers will be needed.
Open Floor
Traci
Deposits will be needed; instructions to be added to teacher newsletter.
Stephenette Gram
Troop Members created lost and found racks with troop assistance.
Turf to be added between the commons.
Drinking fountain overheating; work order submitted to district.
Literature Day for students not attending 6th Grade Camp; PEP to fund classroom activities.
Shoutouts - Teri
Jeanette (Treasurer)
Hannah (University Parents)
Anissa (Art Masters; 3 classes do not have Art Masters)
Next Meeting
Date: Thursday, November 13th, 2025
Meeting was adjourned 6:22pm
Secretary, Lisa Lawrence
EDWIN RHODES ELEMENTARY SCHOOL
6655 SCHAEFER AVENUE
CHINO, CA 91710
PEP Club General Meeting Minute
Date: Thursday, September 4th, 2025, | Time 5:07 pm |Edwin Rhodes Elementary Student Union
Meeting called to order by Teri Hargrove, President
In Attendance
Joanne Aquino, Teri Hargrove, Stephanie Perluss, Brandi Mitchell, Michelle Sandoval, Traci Chun, Victoria Monterroso, Ivette Tello, Karen Lang, Jessica Shanahan, Lisa Lawrence, Jeanette Phillips, Charlie White, Gabriel Monterroso, Hannah Hernandez, Hoda Aquirre, Stephenette Graham, Jennifer Hargrove, Nicole Salazar, Fiorella Tello, Diane Welch, Haydee Aji, Geraldine Melgar
Approval of Previous Minutes
Meeting Date: August 7, 2025
Motion to Approve:
1st: Teri Hargrove
2nd: Joanne Aquino
Outcome: Approved unanimously (0 opposed)
Chancellor’s Report – Stephenette Graham
- Met with professors to review student scores and develop individualized action plans for improvement.
- Proposed incentives for professors who meet student improvement goals.
- Reminder: Use the UCP (Uniform Complaint Procedures) form for submitting complaints.
Treasurer’s Report
Starting Balance (08/01/2025): $6,125.47
Ending Balance (08/29/2025): $12,556.03
Vote: Allocate $7,000 from the Pep Budget for teacher subscription services.
1st: Diane Welch
2nd: Jeanette Phillips
Outcome: Approved unanimously (0 opposed)
Spirit Wear – Nicole Salazar
- Inventory review from “Meet Your Professor Day” indicates need for restocking before next school year.
- New items to include: Grandparent shirts, Mom/Dad shirts, custom bows.
- Potential additions: Stickers and other merchandise.
Family Fun Nights – Gina
Raising Cane’s: Raised $635
Upcoming Events:
- Islands – Tuesday, September 23
- Chuck E. Cheese – Tuesday, October 21
- The Stand, Rocky Mountain, Panera – Tuesday, November 18
Proposal: Allow scholars to exchange homework passes for scholarship passes.
Parent Survey – Teri Hargrove
Key Takeaways & Improvements:
- Redact names in feedback.
- Provide role descriptions.
- Adjust Pep meeting start time from 4:30 PM to 5:00 PM.
- Consider changing event days.
- Post agendas on social media.
Staff Participation Ideas – Teri Hargrove
Suggestion: Replace homework passes with raffle tickets for professors to encourage engagement.
Open Forum
Jeanette Phillips:
- Encourage donations for events via social media.
- Promote larger donation items to boost parent involvement.
Next Meeting
Date: Thursday, October 9, 2025
Meeting was adjourned 6:57pm
Secretary, Lisa Lawrence
EDWIN RHODES ELEMENTARY SCHOOL
6655 SCHAEFER AVENUE
CHINO, CA 91710
PEP Club General Meeting Minutes
Date: Thursday, August 7th, 2025 | Time 5:03 pm |Edwin Rhodes Elementary Student Union
Meeting called to order by Teri Hargrove, President
In Attendance
Joanne Aquino, Teri Hargrove, Stephanie Perluss, Brandi Mitchell, Michelle Sandoval, Traci Chun, Victoria Monterroso, Anissa Buccola, Ivette Tello, Karen Lang, Jessica Shanahan, Lisa Lawrence, Gina Maldonado, Jeanette Phillips, Lauren Rabian, Charlie White, Gabriel Monterroso, Hannah Hernandez, Hoda Aquirre, Gina Jimenez, Stephenette Graham, Jennifer Hargrove, Sarah Sanchez, Nicole Salazar, Fiorella Tello, Brianna Martinez, Lauren Moreno, Carrie Sonnenberg
Approval of Minutes
Meeting minutes from 05/06/2025
1st motion by Traci Chun
2nd motion by Jeanette Phillips
Voted on and approved, 0 opposed
Introductions and Rhodes History/Glossary - Teri
Everyone introduced themselves as this is the 1st meeting of the new school year
A review of Rhodes History
Terminology review around the school for example we use Professor instead of Teacher
Chancellor’s Report – Stephenette Graham
PBIS assembly
20 days of Scholars
Goals safety and community
Treasurer Report
Beginning 07/01/2025: $5,585.56
Ending 07/31/2025: $6,125.47
Goal for the school year $67,000
1st motion by Teri
2nd motion by Traci
Voted on and approved, 0 opposed
Pep Club Member Expectations – Teri
Children are not allowed in Cheques and if adults could limit their presence inside as well.
Children of PEP members should be following all school rules as they represent PEP.
Behavior of PEP members needs to set an example throughout the school year
Parent Survey – Stephanie
The details were handed out with the expectation that we would discuss in the following meeting
Spirit Wear - Nicole
Youth Small/Large t-shirts and zip up hoodie in black small/medium are currently sold out.
We will need volunteers to sell Spirit Wear on Parent Collegiate Night
Fall Fundraiser – Lisa
Apex will be kicking off our fall fundraiser
August 12th Professor Kickoff Meeting
August 19th Assemblies
August 20th Classroom visits
August 28th Apex Fun Run
August 29th Farewell and prizes
Family Fun Nights – Gina
Our 1st Family Fun night will be Raising Canes on August 26th followed by
Islands on Tuesday, September 23rd
Chuck E Cheese on Tuesday, October 21st
The Stand, Rocky Mountain, Panera on Tuesday, Nov 18th
Quakes Game – Joanne
The Quakes Game is set for Friday, August 22nd @ 6:30pm
Islands on Tuesday, September 23rd
Chuck E Cheese on Tuesday, October 21st
The Stand, Rocky Mountain, Panera on Tuesday, Nov 18th
Book Fair – Hoda
Scholastic Book Fair is set for Monday, November 3rd – Thursday, November 6th
Working on Spring book fair details
Box Tops – Teri
Box tops is an easy way to raise money year-round need more information and details Lisa to investigate and work with Stephanie on posting information on social media.
Calendar – Teri
The calendar is set but potential ideas for replacing Dogs with Dude/and Ladies Lau
Potential to cancel Ringo’s held later in the year
Paint Night potentially ran by Mrs. Yi
Some ideas: Movie Night, Tailgate Party Year End, etc.
Open Forum
Teri
Venmo will no longer be accepted
Zelle will be utilized for reimbursements
Teacher reimbursement form to be updated reflected only Zelle
Thank you cards for being created for those establishments where there is a Family Fun Night event
Surveys also need to be sent to the establishments for feedback from them regarding our Family Fun Night events
For members/professors that received donations, to be sent a thank you card
Victoria
Juice It UP Tuesday’s 20 % back all year long
Friday’s classics will be sold for $3
Stephanie
Teacher appreciation feedback was positive, doing something quarterly not to interrupt the classroom, most items are donations
Karen
6th Grade Camp Fundraiser via Script with 3% return, we could possibly utilize this as our Spring Fundraiser
Next Meeting
Thursday, September 4th, 2025
Meeting was adjourned 6:52pm
Secretary, Lisa Lawrence